This Privacy Notice applies to the Data Give & Go and its affiliates globally when they collect from you as an individual seeking to be employed by Give & Go. This notice will apply when you use our applicant tracking system or talent network database and provide us with your personal information for the purposes of applying at Give & Go.

The chart below provides details on the types of Personal Data that Give & Go may collect about you and the purposes for this collection, subject to applicable law.

	Assess suitability for employment and if successful, facilitate onboarding and create employee record	Assess suitability for other positions within Give & Go	Pre-hire: create framework to administer compensation, expenses, benefits, insurance, pension plans, etc., as appropriate	Review experience with recruitment process
Personal Details (as permitted by applicable laws): such as your name and first name(s), degree/title, date and place of birth, gender, nationality, social security or national insurance number, personal contact details, marital status, family members/dependents, citizenship.	Yes	Yes	Yes	Yes
Professional Qualifications: such as your professional certifications and language skills.	Yes	Yes	No	No
Recruitment/Selection Data: such as any Personal Data contained in your CV, resumes and application forms, references, record of interview or interview notes, and selection and verification documentation.	Yes	Yes	No	No
Survey Data: such as Data relating to surveys with regards to job/interview/recruitment process satisfaction (such as position, superior, work atmosphere, company).	No	No	No	Yes
Remuneration and Benefits Data (as permitted by applicable laws): such as details of your benefits package, salary, bonus, long term incentives, currency, bank account details, cost center, company credit card data, tax data and third-party benefit recipient data.	No	No	Yes	No
Criminal Records Data (only where permitted/required under local law in relation to recruitment for specific roles).	Yes	Yes	No	No
Equality and Diversity Data (only where permitted/ required under local law and provided voluntarily): Data regarding race, religious belief and sexuality.	Yes	Yes	Yes	Yes

The provision of your Personal Data for assessing and pre-hiring is mandatory, if you want to be considered for employment with Give & Go. However, some collection is optional (e.g., equality and diversity data and survey data) and you can opt-out of providing this information.

The provision of your Personal Data for assessing and pre-hiring is mandatory, if you want to be considered for employment with Give & Go. However, some collection is optional (e.g., equality and diversity data and survey data) and you can opt-out of providing this information.

We respect your consent

When we collect, use and disclose your Data, we always do so for specific purposes. Your consent is valid for as long as necessary to achieve these purposes. We may then retain your personal information for as long as necessary to fulfill our retention obligations outlined in the law and in our retention schedule.

We always respect the purposes for which we collected your personal information. If we wish to use or disclose your personal information for any other purpose, we will ask for your consent, except as permitted by law.

Who might Give & Go share your Personal Data with?

Give & Go may disclose and share some of your Data with the following entities during the recruitment/ pre-hire processes:

Some third parties to whom we may provide Personal Data, for instance background checking providers (where this is allowed by the law), are data controllers in their own right, and you should refer to their own Privacy Notices and policies in respect of how they use your Personal Data. We will inform of these cases upon request.

Transfer of your Personal Data

The global nature of our business means that your Personal Data may be disclosed to members of the Give & Go group outside the territory in which you work/are applying to work. Personal Data may also be processed by third party service providers acting on Give & Go’s behalf. Certain suppliers and service providers may also have personnel or systems located outside the territory in which you work/are applying to work.

Your Data may be processed outside of Quebec and Canada. We have conducted a Privacy Impact Assessment to ensure that risks are identified and mitigated. Your Data will also be protected in line with a contract to ensure a comparable level of protection. In cases where your Data is transferred or stored outside of Quebec or Canada, it is also subject to the laws of that province or country

Give & Go is part of an international group of companies that has an intra-group data transfer agreement in place which regulates cross-border transfers of your Personal Data within it.

How long does Give & Go keep your Personal Data?

Give & Go retains your Personal Data only for as long as necessary to fulfill the purposes under this Privacy Notice for which the Personal Data was collected and for a period thereafter as legally required or permitted by applicable law (including, for the purpose of meeting any legal, accounting or other reporting and regulatory requirements or obligations).

In the case you are unsuccessful, for the period we retain your data we may use this data to assess your suitability for other appropriate positions and contact you regarding these positions.

Canada: 1 years, or any such greater retention period as authorized or permitted by law.

Data moved to our talent pipeline solution (Avature) will be stored for a period of three years, the candidate will be advised of the transfer and offered an opt-in; failure to opt-in will result in the Data being deleted from the talent pipeline solution.

We have a retention schedule in place to clearly establish the retention period for certain types of information. Once this period has passed, we will permanently and securely destroy your personal information

How does Give & Go keep your Personal Data secure?

Give & Go is committed to protecting the security of your Personal Data. Give & Go uses a variety of security technologies and procedures to help protect your Personal Data from unauthorized access, use, modification or disclosure to an appropriate level depending upon the sensitivity of the Data.

They include:

What rights do you have about the Personal Data Give & Go holds about you?

Withdrawing your consent

You may request to withdraw your consent to the use, disclosure and retention of your personal information. The processing of this request depends on the situation and the purpose sought. As the case may be:

Accessing and correcting your personal information

You have rights related to your personal information. You can ask us to:

Here are the steps to exercising your rights:

You may contact Give & Go ‘s Chief Privacy Officer (CPO) or the CPO Office securely and confidentiality at any time if you have general concerns about the processing of your Personal Data, or any data protection issue. You may contact the CPO in the following way:

By sending an email to: privacy@giveandgo.com

Give & Go draws your attention to the fact that you are entitled to lodge a complaint with a supervisory authority should you consider that Give & Go does not to process your Data in accordance with applicable laws and regulations and did not respond to your request in a satisfactory way.

Give & Go reserves the right to modify this notice from time to time.